The big thing is your lease. Is there a stipulation that only people listed on the lease can stay there for more that X number of days? Years ago I had a buddy come stay with me; in the futon in the living room. I had to let my rental company know who was staying there. They didn't care, but I also paid my own electricity.
Just don't use the word "sublet"; especially with your management company. Use the word "room mate." I don't see an issue with having a simple written contract between room mates; in fact I think it can be a good idea. But the word "sublet" can have some very different meanings than what you are talking about.
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