When I booked a group I found there were 2 different options. To save some money you could wait until the last minute and everyone booked their own rooms, but being last minute there was no guarantee that everyone would get a flight down, let alone into the same hotel. Or you could pay a couple hundred extra, have a travel company do it for you, and ensure everything is taken care of.
With the size of your group you might want to do #2, unless everyone is OK with being spread out all over the place in different hotels.
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