09-20-2012, 10:15 AM
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#1
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Franchise Player
Join Date: Nov 2006
Location: Supporting Urban Sprawl
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Corporate Email Signature Samples
I work for a non-profit organization and we are working on some email protocols and standardized signatures.
Our communications people wondered how we might be able to get some samples that some companies around town might use, so we can see what is out there.
If people would like to volunteer and send me an email at my work address, it would be much appreciated.
Send me a PM and I will forward you my address. If you like, I could sanitize names and phone numbers etc from the samples you send me, just let me know in the email.
Thanks in advance.
__________________
"Wake up, Luigi! The only time plumbers sleep on the job is when we're working by the hour."
Last edited by Rathji; 09-26-2012 at 01:56 PM.
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09-20-2012, 10:19 AM
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#2
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In the Sin Bin
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I used to work at Loblaw and this is featured at the bottom of all of their emails:
This email message is confidential, may be legally privileged and is intended for the exclusive use of the addressee. If you received this message in error or are not the intended recipient, you should destroy the email message and any attachments or copies, and you are prohibited from retaining, distributing, disclosing or using any information contained. Please inform us of the delivery error by return email. Thank you for your cooperation.
Is that the kind of stuff you are looking for?
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09-20-2012, 10:22 AM
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#3
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Franchise Player
Join Date: Nov 2006
Location: Supporting Urban Sprawl
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Not really, although it doesn't hurt.
I am thinking of companies who have branding, logos, colors and stuff built into their signatures. Stuff that looks a little more 'fancy'
__________________
"Wake up, Luigi! The only time plumbers sleep on the job is when we're working by the hour."
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09-20-2012, 10:35 AM
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#4
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ALL ABOARD!
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I've gone through this with a few companies and I've always found that using images in signatures is a huge pain in the ass for both setting it up with all the users and for the people receiving the emails.
Often times it shows up as an attachment rather than embedded so when actually searching for an attachment from that person every email looks like it has one.
I would suggest going strictly with font and a colour. Pick a web safe font so everyone sees the same thing. Something like:
-------
YOUR NAME
Vice President, Logistics
Acme Pencil Company
C: 1 (403) 234-5678
F: 1 (403) 234-8901
yourname@acmepencilco.com
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Ace,
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09-20-2012, 10:46 AM
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#5
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Franchise Player
Join Date: Nov 2006
Location: Supporting Urban Sprawl
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I have noticed that in my testing as well.
I am trying to steer them into something that isn't overly complicated, but in the end it is their choice.
__________________
"Wake up, Luigi! The only time plumbers sleep on the job is when we're working by the hour."
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09-20-2012, 11:51 AM
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#6
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Franchise Player
Join Date: Jul 2003
Location: Djibouti
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Text signatures are much preferred by me as they allow for easy copy and pasting into contacts, letters, etc.
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09-20-2012, 04:49 PM
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#7
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#1 Goaltender
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I hate email signatures. I need your contact info exactly once, and then it's synced to all my devices.
They make emails bigger, they have horribly inconsistent presentation in client email apps (as others have noted), and they absolutely pollute threads when trying to unravel a complicated discussion.
Bah humbug
But if you've got to do it, I think the suggestion of text only in a web safe font is a great one.
__________________
-Scott
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09-20-2012, 06:33 PM
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#8
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Franchise Player
Join Date: Jul 2003
Location: Djibouti
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So I have to keep track of who has my contact info and who doesn't? I send out emails to other law firms, clients, government representatives, etc., etc., etc. every day. I don't want to have to try to remember who has my contact info and who doesn't, or type it out every time for a new recipient.
I have a longer signature for any new emails generated by me, and a short, concise one for any replies or forwards.
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09-20-2012, 07:01 PM
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#9
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Franchise Player
Join Date: Sep 2005
Location: 110
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__________________
Hockey is just a game the way ice cream is just glucose, love is just
a feeling, and sex is just repetitive motion.
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09-20-2012, 07:02 PM
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#10
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Backup Goalie
Join Date: Jan 2011
Location: Calgary, Alberta. Canada
Exp:
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yeah my company email is just liek this, all text
My Name
My Company Name
Cell - ###-###-#### Office - ###-###-####
My email Address
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09-20-2012, 07:43 PM
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#11
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Franchise Player
Join Date: Aug 2005
Location: Violating Copyrights
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I would post mine but I don't think you can have that much text in a single post. The this email is intended for the recipient.... sections are all BS. Don't waste your time, you can't randomly send stuff to people and bind them to an agreement of confidentilaity.
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09-20-2012, 08:20 PM
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#12
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Franchise Player
Join Date: Nov 2006
Location: Supporting Urban Sprawl
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Thanks a lot for the input, I am sure it will help me a lot.
For us, the real driving force behind it is our management who is sick of people doing foolish things like sending emails out of the agency with strange fonts, a horribly stretched logo, stationary, or a signature that is inappropriate.
My input so far has been the technological options to provide the signature and trying to get force people to use it, ranging from a couple peices of 3rd party software, Exchange transport, Outlook templates and even just copy and pasting the formatting from another document.
Today I was part of the 'design conversation' and had more than a few things that I had to explain that were a really bad idea or totally pointless. Disclaimer text within an image, instead of text, for example.
__________________
"Wake up, Luigi! The only time plumbers sleep on the job is when we're working by the hour."
Last edited by Rathji; 09-20-2012 at 08:23 PM.
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09-21-2012, 11:11 AM
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#13
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Atomic Nerd
Join Date: Jul 2004
Location: Calgary
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John Smith
Senior Ghostbusting Analyst | Big Corporation
T: (403) 555-2368 | M: 403-867-5309
14 N Moore Street, Manhattan | Calgary, AB | 90210 | www.companyname.com
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09-21-2012, 11:28 AM
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#14
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Franchise Player
Join Date: May 2004
Location: Calgary
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Quote:
Originally Posted by sclitheroe
I hate email signatures. I need your contact info exactly once, and then it's synced to all my devices.
They make emails bigger, they have horribly inconsistent presentation in client email apps (as others have noted), and they absolutely pollute threads when trying to unravel a complicated discussion.
Bah humbug
But if you've got to do it, I think the suggestion of text only in a web safe font is a great one.
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It's especially bad when the marketing department insists employee signatures must include image links to the company's LinkedIn, Twitter, Facebook, Google+, and YouTube pages...
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09-21-2012, 11:38 AM
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#15
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Franchise Player
Join Date: Feb 2007
Location: A small painted room
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If you want to be really safe go with Bodini MT Condensed!
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09-21-2012, 02:47 PM
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#16
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evil of fart
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Just please don't use periods in lieu of spaces, brackets or hyphens.
Good:
(403) 230-9294
Extremely lame and I instantly think you're a buffoon:
403.230.9294
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09-21-2012, 02:48 PM
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#17
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evil of fart
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Quote:
Originally Posted by Hack&Lube
John Smith
Senior Ghostbusting Analyst | Big Corporation
T: (403) 555-2368 | M: 403-867-5309
14 N Moore Street, Manhattan | Calgary, AB | 90210 | www.companyname.com
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This is bad, too. Keep your formatting consistent.
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09-21-2012, 03:04 PM
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#18
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Franchise Player
Join Date: Nov 2006
Location: Supporting Urban Sprawl
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Quote:
Originally Posted by Sliver
Just please don't use periods in lieu of spaces, brackets or hyphens.
Good:
(403) 230-9294
Extremely lame and I instantly think you're a buffoon:
403.230.9294
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I am afraid to admit, I lost that fight a long, long time ago.
__________________
"Wake up, Luigi! The only time plumbers sleep on the job is when we're working by the hour."
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09-21-2012, 03:08 PM
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#19
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evil of fart
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Quote:
Originally Posted by Rathji
I am afraid to admit, I lost that fight a long, long time ago.
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Haha, then I'm not surprised they want images in their signatures. It should now be your goal to make them the worst signatures ever, including using some sort of giant handwriting script font for their name. And maybe a notebook background image on all their emails.
Edit: For what it's worth I had copy and pasted Freestyle Script font, which looks like handwriting, in the large blue font above. The forum didn't accept it.
Last edited by Sliver; 09-21-2012 at 03:10 PM.
Reason: fail
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09-21-2012, 03:11 PM
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#20
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Powerplay Quarterback
Join Date: Dec 2009
Location: SE Calgary
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Quote:
Originally Posted by Sliver
Just please don't use periods in lieu of spaces, brackets or hyphens.
Good:
(403) 230-9294
Extremely lame and I instantly think you're a buffoon:
403.230.9294
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I think it looks cleaner and uses less space. I guess I am a buffoon then.
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